ANNUAL GENERAL MEETING 2009

Agenda of the 29th Annual General Meeting of the Geotechnical Division held on 8 May 2009 at 6:00 PM at Hong Kong Productivity Council (HKPC) Building, 78 Tat Chee Avenue, Kowloon:

1. To receive and confirm the Minutes of the 28th AGM.
2. To receive and adopt the Annual Report of the Division for Session 2008/2009.
3. To receive and adopt the Financial Statement of the Division for Session 2008/2009.
4. To elect the Chairman and Ordinary Members of the Division Committee for Session 2009/2010.
5. To elect the Council Member (Division) for Session 2009/2010 to Session 2010/2011.
6. Any other business.


Ir Rupert K Y Leung
Honorary Secretary
1 April 2009

Minutes of the Annual General Meeting 2009

The 29th Annual General Meeting was held on 8 May 2009 at 1/F, Hong Kong Productivity Council (HKPC) Building, 78 Tat Chee Avenue, Kowloon Tong, Kowloon, Hong Kong. The meeting started at 6:10pm. A total of 69 members attended the meeting.

1. Minutes of the 28th Annual General Meeting

The minutes of the 28th Annual General Meeting, held on 9 May 2008, were circulated to all members of the Division prior to the meeting. There were no questions from the Floor on the minutes. Ir Raymond Chan proposed the motion to confirm the minutes and it was seconded by Ir Ringo Yu. The motion was adopted unanimously by a show of hands.

2. Annual Report for Session 2008/2009

The Annual Report for Session 2008/2009 was circulated to all members of the Division prior to the meeting by post and by posting on the HKIE website and the Geotechnical Division website. The Chairman, Ir Prof George Tham, made a presentation highlighting the major activities and events organised by the Division during the Session, including technical meetings and seminars, technical visits, overseas visit to Malaysia, prizes and awards, sponsorships, and Sichuan earthquake relief efforts. There were no questions from the Floor on the Annual Report. Ir Koo Yuk-chan proposed the motion to adopt the Annual Report and it was seconded by Ir Leung King-wai. The motion was adopted unanimously by a show of hands.

3. Financial Statement for Session 2008/2009

The Financial Statement for Session 2008/2009 was circulated to all members of the Division prior to the meeting by post and by posting on the HKIE website and the Geotechnical Division website. The Chairman, Ir Prof George Tham, provided a briefing on the Financial Statement. It was noted that the finance of the Division would remain healthy at the end of the Session. There were no questions from the Floor on the Financial Statement. Ir Ian Solomon proposed the motion to adopt the Financial Statement and it was seconded by Ir Anthony Lam. The motion was adopted unanimously by a show of hands.

4. Election of the Chairman and Ordinary Members of the Division Committee for Session 2009/2010

The outgoing Division Committee has decided to nominate Ir Chan Yun-cheung as Council Member (Division) for Session 2009/2010 to Session 2010/2011.

4.1 The outgoing Division Committee had nominated the following six members to fill the six vacancies of Ordinary Members in Session 2009/2010:

Ir Sammy P Y Cheung, Geotechnical Engineering Office, CEDD
Ir Tommy Wing-chi Ng, Atkins China Limited
Ir David Han Sein, Gammon Construction Limited
Ir James W C Sze, Ove Arup & Partners Hong Kong Ltd
Ir Dr King cheong Wong, Housing Department
Ir Patrick Y K Yong, MTR Corporation

There had been no other nominations received. Ir Vincent Tse proposed the motion to elect all the six candidates nominated and it was seconded by Ir Tony Cheung. The motion was adopted unanimously by a show of hands.

4.2 The outgoing Division Committee had nominated Ir Wai-keung Pun of the Geotechnical Engineering Office, CEDD, as Chairman for Session 2009/2010. There had been no other nominations received. Ir Anthony Lam proposed the motion to elect Ir Pun Chairman of the Session 2009/2010 and it was seconded by Ir Leung King-wai. The motion was adopted unanimously by a show of hands.

5. Election of Council Member (Division) of the Geotechnical Division for Session 2009/2010 and Session 2010/2011

The outgoing Division Committee had nominated Ir Yun-cheung Chan of the Geotechnical Engineering Office, CEDD, as Council Member (Division) for Session 2009/2010 and Session 20102011. There had been no other nominations received. Ir Dr Quentin Yue proposed the motion to elect Ir Chan Council Member (Division) of Sessions 2009/2010 and 2010/2011 and it was seconded by Ir Pun Wai-keungi. The motion was adopted unanimously by a show of hands.

6. Any Other Business
The Chairman, Ir Prof George Tham, presented souvenirs to the retiring Immediate Past Chairman, Ir Dr Eric Li, and the Ordinary Members of the Division Committee who had completed their three years’ term of service, Ir Anthony Lam, Ir Neil Ng, Ir Vincent Tse and Ir William Wong, and thanked them for their service.

6.2 The Chairman-elected, Ir WK Pun, proposed a vote of thanks to Ir Prof George Tham for his leadership as Chairman of the Division for a successful year and thank Ir Prof Tham and other outgoing retiring members for their service. It was duly approved by applause from the Floor.

7. There being no other business, the meeting was declared closed at 6:40 p.m.

Ir Prof George Tham Chairman Geotechnical Division (Session 2008/2009)

Ir Rupert Leung Honorary Secretary Geotechnical Division (Session 2008/2009)